We provide fast turnaround medical reports for people applying for UK firearms and shotgun certificates. Our services are delivered remotely with no face-to-face appointments necessary.
Not all GPs across the UK are willing to provide medical reports for UK firearms certificates, and those who do can take weeks or months to provide the report.
For a fee of £50, Fast Medical Reports aims to turn around your medical report within one week of receiving a set of your medical records. This will be a full set for an initial grant but will be the last 10 years of notes if you are already a licence holder (except in Wales where a full set of notes is needed for all applications). We will also need your Application and Consent Form completed for our records.
Keep reading to find out how the process works, answers to FAQs and to download the Application and Consent Form.
How the process works
1. Request your medical records
For an initial grant ask your practice for a full set of your medical notes (via a Subject Access Request or SAR). This must include specialist letters and copies of the old record cards, once known as ‘Lloyd George’ cards if they are available. In particular we need a full copy of the computer records NOT a summary print out. You’re entitled to request this information, without charge, under the GDPR (General Data Protection Regulation) act. You do not need to inform your practice why you are making the request. Your practice must respond within 40 days of receipt your request.
2. Complete our Application and Consent Form
Download, print and complete our Application and Consent Form, making sure you fill in all information requested.
3. Send us your medical records and Application and Consent Form
Send a copy of your medical records and your Application and Consent Form to Fast Medical Reports, Dr Ian Mckenzie, Pencester Surgery, 10 Pencester Road, Dover, Kent CT16 1BW. Alternatively if your documents are in electronic format, please email them to email@example.com.
4. Review your medical report
Within 1 week of receiving your full medical records and your Application and Consent Form, our medical reviewers will compile your medical report and email you a copy to review.
5. Approve and pay
Once you have reviewed and approved your medical report, our fee of £50 will be due. We’ll send you a link to securely pay online via PayPal or credit/ debit card. Alternatively you will be able to pay by Bank Transfer. Failing all else we can accept a cheque. Once your payment is received, we’ll send your medical report directly to the Police Firearms Officer who’s processing your application.
How much does this service cost, and when do I pay?
Our service costs £50. Our fees are payable after you’ve reviewed a draft copy of your medical report, and must be paid before we send it to the Police Firearms Officer who’s processing your application. We’ll send you a link to securely pay online via PayPal or credit/ debit card, you can also pay by bank transfer or with a cheque.
How long will it take my doctor to provide my medical records, and is there a charge?
Your practice is required to respond to your request and provide you with a copy of your records within 40 days. You are entitled to a copy of your records without charge under the General Data Protection Regulations (GDPR).
What format do my medical records need to be in?
For an initial grant we require a complete set of all your medical notes, including specialist letters and copies of the old record cards, once known as ‘Lloyd George’ cards. If your GP offers you a summary print out, it will be insufficient – it must be a complete set of all your medical notes. If you are already a licence holder then most police licensing authorities ask for the last 10 years of records. The exception is Wales where a full set of notes is needed for all applications.
How do I send you my medical records?
You can post your application to Fast Medical Reports, Dr Ian Mckenzie, Pencester Surgery, 10 Pencester Road, Dover, CT16 1BW. If your records are in electronic format, please email them to firstname.lastname@example.org. These must be accompanied by a copy of your Application and Consent Form, otherwise we will be unable to progress with your review.
How do I know my medical records will be secure with you?
Your medical records will be reviewed by qualified medical reviewers who are obliged to maintain the confidentiality of your records as part of the requirements of GMC registration and GDPR regulations.
What happens when you receive my medical records?
On receipt of your records and accompanying Application and Consent Form, we will check page numbers and date sequences and document any gaps in your records. We will then complete a review against the medical criteria the police require (see our FAQ on ‘What criteria will you review in my medical records?’ for more information).
What criteria will you review in my medical records?
To process your application for a firearms or shotgun certificate, the Police require that we conduct a review of your medical records against the following criteria, showing that:
- There are no records of Acute Stress Reaction
- There are no thoughts of Suicidal Thoughts or Self Harm
- There are no records of Dementia
- There are no records of Mania, Bipolar, Psychotic Ilness or a Personality Disorder
- There are no records of any Neurological Conditions
- There are no records of any Alcohol or Drug Abuse
- There is no formal diagnosis of Depression
- There is no reference to any other mental or physical condition that in medical opinion are relevant
To complete this review, we require a complete set of all your medical notes; a summary print out will be insufficient.
What will you include in my medical report?
Your medical report for your firearms or shotgun application will be based on your medical records. Should any entries fitting the above list of criteria be found, they will be included in your medical report.
We cannot and will not hide anything in your medical report that could be an area of concern based on your medical records. For example, if your records indicate a history of a depressive illness, this must and will be reported. If this happens, you can expect that your Firearms Officer will contact you and interview you as part of the process for issuing your certificate.
Who decides if I’m fit to hold a firearms or shotgun license?
Only the Police can make a decision to issue your firearms certificate. Our role is to conduct a review of your medical records to support a factual report relating to the medical criteria; we cannot make any recommendation about your suitability or otherwise to hold a firearms licence to the Police.
How long do you keep my data for?
We will retain your records until you inform us that your application has been completed or for six months, whichever event occurs first. We will happily return your records if you wish, or dispose of them through an official confidential waste service. Electronic records will be deleted. We will retain your Application and Consent Form.