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Get a medical report for your UK firearms or shotgun certificate application

We provide a service for people applying for UK firearms and shotgun certificates. Our service is delivered remotely with no face-to-face appointments necessary.  Not all GPs across the UK are willing to provide medical reports for UK firearms certificates, and those who do can take a long time to provide the report and can be expensive.

 

For a fee of £50, Fast Medical Reports aims to turn around your medical report within one week of receiving your medical records. In order to meet the required statutory guidelines we will request your medical records directly from your GP surgery.  To do this, on receipt of your request we will also require the information sheet & signed consent form that grants us permission to contact your GP. We will request a full set of records for an initial grant and the last 10 years of records if you are already a licence holder (except in Wales where a full set of notes is needed for all applications).

 

Keep reading to find out how the process works, answers to FAQs and to download the  Application and Consent Form

How the process works

 

1. Request your medical records

For an initial grant we will request a full set of your medical records via a Subject Access Request (SAR) from your surgery. We will also ask for specialist letters and copies of the old record cards, once know as ‘Lloyd George’ cards if they are available. We will ask that it is a full copy of the computer records NOT a summary print out. We are entitled to request this information, without charge, under the GDPR (General Data Protection Regulation) act on your behalf.  Your practice must respond within 40 days of receipt of our request.

2. Complete our Application and Consent Form

Download, print and complete our Application and Consent Form, making sure you fill in all information requested and that your signature is handwritten.

 

3. Send us your Application and Consent Form

Send a copy of  your Application and Consent Form to Fast Medical Reports, Dr Ian Mckenzie, Pencester Surgery, 10 Pencester Road, Dover, Kent CT16 1BW. Alternatively scan and send by email to i.mckenzie@nhs.net. Please ensure your signature on the consent form is in your handwriting.

 

4. Review your medical report

Within 1 week of receiving your full medical records our medical reviewers will compile your medical report and email you a copy to review.

 

5. Approve and pay

Once you have reviewed and approved your medical report, our fee of £50 will be due. We’ll send you a link to securely pay online via PayPal or credit/ debit card. Alternatively you will be able to pay by Bank Transfer. Failing all else we can accept a cheque. Once your payment is received, we’ll send your medical report directly to the Police Firearms Officer who’s processing your application.

FAQs

 

How much does this service cost, and when do I pay?

Our service costs £50. Our fees are payable after you’ve reviewed a draft copy of your medical report, and must be paid before we send it to the Police Firearms Officer who’s processing your application. We’ll send you a link to securely pay online via PayPal or credit/ debit card, you can also pay by bank transfer or with a  cheque.

 

How long will it take my doctor to provide my medical records, and is there a charge?

Your practice is required to respond to our request and provide us with a copy of your records within 40 days. We are entitled to a copy of your records without charge under the General Data Protection Regulations (GDPR).

 

What format do my medical records need to be in?

For an initial grant we will require a complete set of all your medical notes, including specialist letters and copies of the old record cards, once known as ‘Lloyd George’ cards. If your GP offers a summary print out, it will be insufficient – it must be a  complete set of all your medical notes.  If you are already a licence holder then most police licensing authorities ask for the last 10 years of records.  The exception is Wales where a full set of notes is needed for all applications.

 

How we will obtain/access your  medical records?

When we have received your application and consent form we will make a Subject Access Request to your GP surgery. They are required to provide us with your medical records within 40 days of receipt of our request.

You can post your application and consent form to Fast Medical Reports, Dr Ian Mckenzie, Pencester Surgery, 10 Pencester Road, Dover, CT16 1BW.   Alternatively you can scan them and send by email to i.mckenze@nhs.net. We must have a copy of your  Application and Consent Form, otherwise we will be unable to progress with your review. Please ensure the signature on the consent form is handwritten.

 

How do I know my medical records will be secure with you?

Your medical records will be reviewed by qualified medical reviewers who are obliged to maintain the confidentiality of your records as part of the requirements of GMC registration and GDPR regulations.

 

What happens when you receive my medical records?

On receipt of your records we will check page numbers and date sequences and document any gaps there may be. We will then complete a review against the medical criteria the police require (see our FAQ on ‘What criteria will you review in my medical records?’ for more information).

What criteria will you review in my medical records?

To process your application for a firearms or shotgun certificate, the Police require that we conduct a review of your medical records.

Medical conditions that could be relevant include to include in your report:- 

(i) Acute Stress Reaction or an acute reaction to the stress caused by a trauma, including post-traumatic stress disorder; 

(ii) suicidal thoughts or self-harm or harm to others; 

(iii) depression or anxiety; 

(iv) dementia; 

(v) mania, bipolar disorder or a psychotic illness; 

(vi) a personality disorder; 

(vii) a neurological condition: for example, Multiple Sclerosis, Parkinson’s or Huntington’s diseases, or epilepsy; 

(viii) alcohol or drug abuse; and 

(ix) any other mental or physical condition, or combination of conditions, which may affect the safe possession of firearms or shotguns.

The list above is not intended to be exhaustive. Doctors are advised to consider any other mental or physical condition which may affect an individual’s safe possession of a firearm or shotgun, now or in the future. 

In order to complete your report we will need to review a complete set of your medical records not a summary print out.

What will you include in my medical report?

Your medical report for your firearms or shotgun application will be based on your medical records. Should any entries fitting the above list of criteria be found, they will be included in your medical report.

We cannot and will not hide anything in your medical report that could be an area of concern based on your medical records. For example, if your records indicate a history of a depressive illness, this must and will be reported. If this happens, you can expect that your Firearms Officer will contact you and interview you as part of the process for issuing your certificate.

 

Who decides if I’m fit to hold a firearms or shotgun license?

Only the Police can make a decision to issue your firearms certificate. Our role is to conduct a review of your medical records to support a factual report relating to the medical criteria; we cannot make any recommendation about your suitability or otherwise to hold a firearms licence to the Police.

 

How long do you keep my data for?

We will retain your records until you inform us that your application has been completed or for six months, whichever event occurs first. We will happily return your records if you wish, or dispose of them through an official confidential waste service. Electronic records will be deleted. We will retain your Application and Consent Form.